8710 Student Files And Records

The Grand Island Public Schools recognize the importance of maintaining student records and preserving confidentiality. Student records shall be maintained so as to separate academic and disciplinary matters.  Student records may be maintained in the central administration office or administrative office of the student's attendance center.  This policy does not apply to student directory information.

The following records shall be maintained as permanent records of the student:

  • The record of dates of attendance;
  • Highest grade level completed;
  • A transcript of classes taken with grades and credits received;
  • The records of inoculations and health examinations which are given to the class or student body as a whole;
  • The record of participation in extracurricular school activities and sports;
  • The signatures of people who are required to sign for access to student records and the statement of purpose for such access;
  • The student's or student's parents' written consent of release of student records.

All other student records shall be removed and destroyed after a student's continuous absence from the school for three years. All special education records will be destroyed after the student reaches the age of twenty-one (21) or five (5) years after they are no longer needed to provide service whichever occurs first. Parents or students, if appropriate, will be notified before special education records are destroyed. A copy will be provided if requested.

Any student, his or her parents/guardians, teachers, counselors, or school administrators shall have access to the student's records during the regular business hours of the district.  Student information may also be disclosed without written consent of the parent or eligible student (a student who has reached the age of 18) to persons or entities with whom the district has contracted to provide services related to the district’s educational program in accordance with the Family Educational Rights and Privacy Act (FERPA).  In addition, authorized representatives of the State or Federal government, and state educational authorities connected with the enforcement of requirements of certain educational programs as prescribed by law shall have access to student records within the limitations of state statutes.  No one else shall have access to the records and the records shall not be divulged to any person without prior consent of the parent or eligible student.

A student’s records, including academic material and any disciplinary material relating to any suspension or expulsion, shall be provided at no charge, upon request, to any public or private school to which the student transfers.

20 U.S.C. § 1232g (FERPA) (1994)
34 CFR Part 99 (Privacy Rights of Parents and Students) (1996)

Nebraska Revised Statutes:
79-4,157 and 4,158
84-1,212.01 et seq. (Records Management Act)

Cross Reference:

Policy Adopted - November 3, 1980
Policy Revised: 1-6-97
Policy Revised: 4-8-2010
Policy Reviewed:  04.9.2015
Policy Revised: 01.14.2016

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