7331.1 – Instructional Resources Selection and Purchase Process


All purchase requests from the district's instructional resources fund shall be approved by the Assistant Superintendent for Student Learning.  Recommendations for all new instructional resources -- which includes textbooks, consumable workbooks, software, and related resources -- should be made by designated instructional resources selection teams.  This approval process will help assure that all students are consistently provided with high quality learning resources, which have been aligned to the district’s curriculum and assessment programs.

Plans will be developed to purchase new resources for all K-12 courses and grade levels within a seven-year period, with priority given to approving purchases within the school year designated by an established seven-year cycle.  “Off cycle” needs will also be considered that are compelling and affordable.

Written recommendations to approve new instructional resources requests must include a strong rationale; a set of course/grade level curriculum standards approved by the designated curriculum and assessment team and the Assistant Superintendent for Student Learning; and evidence of progress toward designing course/grade level assessments that are aligned to the course/grade level curriculum standards. 

Instructional resource selection teams should be composed of at least three teachers.  The review and selection process shall be based on a written set of selection criteria.  Written recommendations for new instructional resources will normally be due to the Assistant Superintendent for Student Learning by May 1.  The Board Curriculum Committee and Board of Education shall review planned curriculum decisions at least by May, with periodic presentations made at board meetings.

The Teaching and Learning staff will be responsible for ordering all newly-adopted and previously-adopted instructional resources from publishers.  The Teaching and Learning staff will be responsible for generating the purchase order requests for newly-adopted instructional resources.  School principals will be responsible for generating the purchase order requests for previously-adopted instructional resources.