Grand Island Public Schools
123 South Webb Road
Grand Island, NE 68802
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Their Opportunity.

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4480 - Contract, Agreements, and Memorandum of Understanding


The Grand Island Public Schools initiates and receives contracts, agreements, and memorandum of understandings (MOU’s). Contracts, agreements, and MOU’s should be submitted to the Board of Education for their consideration. Staff designated to sign contracts, agreements, and MOU’s are the Board of Education President, Superintendent, Chief Financial Officer, and the Secretary of the Board.

The Board shall be presented any contracts, agreements, or MOU’s for Board approval. The process is to present documents as a first read and a final read for approval with a signature by the President of the Board of Education. Financial contracts shall be approved by the Board Finance Committee and recommended to the Board for final approval. Other Board Committees with a connection to the proposed contract, agreement, or MOU - such as Leadership for Learning Committee recommendation for the purchase of curriculum materials or contracting with a consultant – may present a contract, agreement, or MOU for Board approval as well. No committee of the Board, individual member of the Board, or staff member shall have the power to act or bind the Board without specific formal approval authorized by the Board in a legal session and recorded in the minutes of the Board of Education. No contract, agreement, or understanding shall be legally enforceable unless approved or authorized by the Board of Education. The superintendent or designee can approve a contract that is for 18 months or less and is less than $30,000 (amount limit as approved in current purchasing practices).

For the purposes of this policy, contracts, agreements, and MOU’s are defined as follows:

  • A contract is defined as a legally enforceable understanding between two or more persons or legal entities (contracting parties). A contract describes an agreement that meets the legal requirements to be enforced as binding on the parties by a court of law – offer, acceptance, consideration, and intention.
  • An agreement is defined as a state when two parties agree upon the same thing, in the same manner to work together for achieving a common objective. It can be legal or not legally binding. Examples of agreements that GIPS is involved in are: Interlocal Cooperation Agreement by and Between the City of Grand Island and GIPS for School Resource Officers; Rental Agreements; and GIPS and YMCA Facilities Use Agreement. The agreement consists of a proposal which is to be accepted by the party to who the proposal is made, and when this proposal is accepted, it becomes a promise of parties to each other, to which they have agreed upon. The parties to the agreement have the right to go to court in the event of nonperformance of the agreement.
  • Similar to a contract is a Memo of Understanding (MOU) and it is intended to be a document or a means for two parties to reach a decision. The MOU is a written document which describes the terms of an agreement. An MOU is often used to clarify terms and may be used as the basis of a future formal contract or deed.

Contracts, Agreements, and MOU’s commit the Grand Island Public Schools to a service (something for something) that can be an exchange of money, services, property, or contractual rights. An agreement also commits GIPS to an agreed upon service and it is legally binding. The MOU is a written document which describes who will do what and when, such as operating procedures, and it is not intended to be legally binding.

Policy adopted:  03.07.2019

.pdf version

Media Inquiries
Jack Sheard, Marketing & Communications
308-385-5900 Ext. 1127
Grand Island Public Schools
123 South Webb Road
Grand Island, NE 68802
Your Legacy.
Their Opportunity.

Enhancing opportunities by seeking and securing resources for projects, scholarships and programs.

Access digital copies of our district flyers.

Improving school-to-home communication by distribute school flyers directly to families digitally.

4480 - Contract, Agreements, and Memorandum of Understanding


The Grand Island Public Schools initiates and receives contracts, agreements, and memorandum of understandings (MOU’s). Contracts, agreements, and MOU’s should be submitted to the Board of Education for their consideration. Staff designated to sign contracts, agreements, and MOU’s are the Board of Education President, Superintendent, Chief Financial Officer, and the Secretary of the Board.

The Board shall be presented any contracts, agreements, or MOU’s for Board approval. The process is to present documents as a first read and a final read for approval with a signature by the President of the Board of Education. Financial contracts shall be approved by the Board Finance Committee and recommended to the Board for final approval. Other Board Committees with a connection to the proposed contract, agreement, or MOU - such as Leadership for Learning Committee recommendation for the purchase of curriculum materials or contracting with a consultant – may present a contract, agreement, or MOU for Board approval as well. No committee of the Board, individual member of the Board, or staff member shall have the power to act or bind the Board without specific formal approval authorized by the Board in a legal session and recorded in the minutes of the Board of Education. No contract, agreement, or understanding shall be legally enforceable unless approved or authorized by the Board of Education. The superintendent or designee can approve a contract that is for 18 months or less and is less than $30,000 (amount limit as approved in current purchasing practices).

For the purposes of this policy, contracts, agreements, and MOU’s are defined as follows:

  • A contract is defined as a legally enforceable understanding between two or more persons or legal entities (contracting parties). A contract describes an agreement that meets the legal requirements to be enforced as binding on the parties by a court of law – offer, acceptance, consideration, and intention.
  • An agreement is defined as a state when two parties agree upon the same thing, in the same manner to work together for achieving a common objective. It can be legal or not legally binding. Examples of agreements that GIPS is involved in are: Interlocal Cooperation Agreement by and Between the City of Grand Island and GIPS for School Resource Officers; Rental Agreements; and GIPS and YMCA Facilities Use Agreement. The agreement consists of a proposal which is to be accepted by the party to who the proposal is made, and when this proposal is accepted, it becomes a promise of parties to each other, to which they have agreed upon. The parties to the agreement have the right to go to court in the event of nonperformance of the agreement.
  • Similar to a contract is a Memo of Understanding (MOU) and it is intended to be a document or a means for two parties to reach a decision. The MOU is a written document which describes the terms of an agreement. An MOU is often used to clarify terms and may be used as the basis of a future formal contract or deed.

Contracts, Agreements, and MOU’s commit the Grand Island Public Schools to a service (something for something) that can be an exchange of money, services, property, or contractual rights. An agreement also commits GIPS to an agreed upon service and it is legally binding. The MOU is a written document which describes who will do what and when, such as operating procedures, and it is not intended to be legally binding.

Policy adopted:  03.07.2019

.pdf version

Media Inquiries
Jack Sheard, Marketing & Communications
308-385-5900 Ext. 1127
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