Suppliers of goods and services are important to the district. Functions of pricing and vendor/contractor selection must be carried out objectively and ethically. Therefore:
1) Employees who are not authorized to negotiate purchases will not indicate district preferences to any vendor/contractor for any product or service.
2) Employees who are authorized to participate in purchasing decisions and/or negotiate with vendors/contractor and Board Members:
a) should courteously decline any gift or favor that might be expected to influence conduct;
b) will not perform any work or service for remuneration for a vendor/contractor except as disclosure of conflict of interest;
c) will not give preferential treatment to friends, relatives, or former district employees; and
d) will not disclose information about bids or other confidential matters not approved for general release.
3) When a situation does occur that could be construed as a conflict of interest, the contractor/vendor will provide a disclosure statement. Board members will not participate in vendor decisions which could be construed as a conflict of interests.
Copies of this policy shall be made available to vendors/contractors.
Related Policies: 4440–Purchasing Authority
4441–Bidding Requirements
Policy Adopted 10/4/76
Policy Revised: 11-2-98
Policy Revised: 07.13.2015
