4350.2 - Corporate Credit Card Employee Usage Agreement


Cardholder Implementation Form\Employee Usage Agreement

 Your participation in the Visa Corporate Credit Card (hereinafter ‘card’) is a convenience that carries responsibilities.  Although the card is issued in your name, it should be considered Grand Island Public Schools (hereinafter ‘District’) property and should be used within a prudent ‘professional judgment’ standard.  Your signature below verifies that you understand the card guidelines, agree to comply with them, to be bound by the terms and conditions as outlined below, and by Board policy, administrative procedures, and business office procedures regarding the use of the card.

1.     The card is provided to District employees based on their need to purchase business related goods and services.  A card may be revoked at any time based on change of assignment or location.  The card is not an entitlement nor reflective of title or position.

2.     The card is for business related purchases only.  The card shall not be used for personal or for any other non-district purposes whatsoever .

3.     Improper use of the card can be considered misappropriation of District funds which may result in disciplinary action, up to and including termination of employment.

4.     You are the only person entitled to use the card and are responsible for all charges made against the card.

5.     Honest inconsequential improper use of the card (you make an honest error) that is brought to the attention of the Director of Business and quickly remedied will not be considered misappropriation of District funds, but may result in temporary suspension of card usage.

5.     All charges are billed and paid directly by the District.  Personal payments to the account are prohibited.

6.     Cardholders are expected to comply with internal control procedures in order to protect District assets.  This includes keeping receipts, reconciling card monthly statements and following proper card security measures.

7.     Cardholders are responsible for reconciling their card monthly statement and resolving any discrepancies by contacting the supplier first, then the bank, and finally the business office.

8.     A lost or stolen card should be reported immediately by telephone to First Bankcard Customer Service at (1-800-477-4941) and the Business Office at (308) 385-5900 x144.

9.     A cardholder must surrender the card upon termination of employment (i.e. retirement or voluntary/involuntary termination).  At this point, no further use of the card or account is authorized.

10.  ALL transactions processed on a District card are subject to examination by internal and external auditors.

                                                                                                                                                                                                      

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